Administrative Assistant

Our client a growing commercial HVAC company located in west Ottawa is seeking an administrative assistant to report directly to our estimating manager and assist him with his day to day tasks, the ideal candidate must be self-motivated, organized, detail orientated, and have experience in the construction industry.


  • Providing related administrative support to Estimators and Project Managers Preparation of pre-qualification packages.
  • Sourcing job opportunities for the company to bid on through online sources, invites, and referrals.
  • Updating bid files with documents as posted or received.
  • Managing email and drafting correspondence.
  • Managing calendars in the office with job showings, closing dates, and closing times.
  • Contacting suppliers for pricing Printing drawings.
  • Scheduling job showing for the estimators.
  • Requesting and preparing documents for bids and proposals.
  • Providing health and safety and project related documents to the project managers upon project start up.
  • Participate in operational meetings such as project delivery meetings, staff meetings, and reviews.
  • Answer phone calls related to commercial bids Perform other related duties as required.


  • 3 to 5 years experience working in construction or trades industry.
  • Fluent in using internet for various online portal’s such as Merx.
  • Experience in providing health and safety documentation for commercial construction projects Strong attention to detail and ensuring the highest level of quality in all of your work, while working under challenging deadlines and being self motivated.
  • Exceptional commitment to client service and continuous improvement.
  • Ability to multitask and prioritize workload, handling various job responsibilities at once.
  • Flexibility to work overtime, when required.
  • Vast knowledge and experience in Microsoft Office.

Job ID



Ottawa, ON




Categories:    Operations    Project Management    Administrative   

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If your qualifications are a match for this position please apply online for immediate consideration. Thank you for your application.

Position Applying For:

Administrative Assistant

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