HR Coodinaator

About Our Client:

Our client provides building maintenance support to customers across Canada.

Position Scope:

Reporting to the Director, Human Resources the HR Coordinator will be responsible for a wide range of HR generalist tasks and projects and will provide support to the organization’s owner/operators.


Recruitment and Onboarding

  • Develop a recruitment strategy for open roles within assigned region
  • Post open positions for using various job boards
  • Short list resumes and pre-screen applicants
  • Conduct interviews and reference checks as required
  • Collect, review and track onboarding documents for hourly Employees and Owner Operators
  • Update and file information in employee files (electronic and paper)
  • Train Managers on internal processes for onboarding Employees and Owner Operators

Performance Management

  • Coach Managers on human resource best practices
  • Communicate and follow up with Managers regularly on any situations that develop
  • Draft warning letters and other communications for Employees and Owner Operators in region

Workplace Injuries

  • Log new WCB incidents within assigned region in tracking spreadsheet
  • Updating information on spreadsheet throughout duration of claim
  • Assisting Managers with filling out correct documents to submit to WCB/WSIB
  • Collaborate with Safety to investigate incidents, ensuring all documents needed to support case have been received and sent
  • Provide solutions/resolution/assistance on return to work plans
  • Follow up on claims correspondence
  • Updating Account Manager/VP and Director of HR on any status changes to claims


  • Assist with any communication projects as required
  • Collaborate on the development of any training documentation
  • Edit and proof reading all communication materials as required


  • Review and understand collective agreements in place within region
  • Assist in interpreting/ providing information on collective agreements to Account Managers

Employee Inquires

  • Answer employee phone calls and employees
  • Provide information on company’s policies and practices as required

Policy and Process Development

  • Develop and draft policies as required
  • Ensure that all process documents and forms are accurate, updating as required


  • Act as a backup for the Payroll Administrator


  • Provide reception coverage as scheduled

Other Duties

  • Business card ordering/re-ordering for organization
  • Attend Regional Operations Meetings as required
  • Supporting other offices with HR related tasks and inquiries
  • Research and confirmation on employment standards across country
  • Filing/organization throughout office
  • Other duties as requested

Required Skills and Knowledge:

  • Knowledge of human resources processes and best practices
  • Strong ability in using the MS Office Suite
  • Experience with HR databases and HRIS systems (e.g. Virtual Edge)
  • Outstanding communication and interpersonal skills
  • Ability to handle data and information with confidentiality
  • Good organizational and time management skills

Education and Experience:

  • Completion of post-secondary education in Human Resource Management
  • Previous experience utilizing human resource skills in a relevant human resources, administrative, or operational role

Application Instructions:

To apply, please send a resume to Jessica Alcock at

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

Job ID


Vaughan, ON



Categories:    Human Resources   

Apply Online

If your qualifications are a match for this position please apply online for immediate consideration. Thank you for your application.

Position Applying For:

HR Coodinaator

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